When you’re writing an email to a member of college staff, follow these 5 main steps.
Introducing the subject of the email
Explaining your issue/request
Call to action
You might find it useful to copy and paste from the examples below to write your email. Replace anything in [closed brackets] with your own information.
- Dear sir/madam,
Dear Mr/Mrs/Ms/Prof./Doctor [their surname],
2. I am writing to you in relation to [your issue].
3. [What is your issue?][How is this impacting on you?] [How might you suggest this issue could be resolved?]
4. I would appreciate your advice on this matter.
I would appreciate if we could meet in person to discuss this further.
I would appreciate if you could direct me on to the best person to speak to about this matter.
5. Yours sincerely,
[your year of study, your area of study]
Dear Prof. White
I am writing to you in relation to accessing your lecture notes online.
I am having trouble in accessing the lecture notes that you are posting online. They are showing up as a “corrupt file” when I try to open them on both my PC and on the college computers. This is making it difficult for me to keep up with the lectures and stay on top of the courses recommended readings. Might it be possible to receive the notes in an alternative format?
I would appreciate your advice on this matter.
1st year, Political Sciences